Import PST to Exchange Server: A Step-by-Step Process

how to import PST to exchangeSometimes an Outlook user may in need to import PST files to Microsoft Exchange Server. Microsoft provides a tool, called ExMerge.exe, that helps you export your data from Microsoft Exchange Server to PST files and to import your data to Microsoft Exchange Server from PST files. If you want to import pst files to Microsoft Exchange Server from PST files, keep reading this blog.

First you need to place all your PST files, which you want to import to Microsoft Exchange Server, into a single folder. After this, follow the steps given below:

Note: Make sure the Exchange Information Service is properly started.

Steps to Import PST to Exchange Server

  1. Log in to your account as an administrator in which all permissions are properly set. This is required to read the Exchange Mailboxes.
  2. On Exchange Server Manager, select the target database and go to its Properties.
  3. Now go to the Security tab. There you need to add the Exchange Recovery Administrators group. Make sure to allow this group for full access and control permissions on the database.
  4. On your Exchange Bin directory, copy the ExMerge setup file (ExMerge.exe) as well as ExMerge.ini file.
  5. Run ExMerge.exe on your system and click on Next to continue.
  6. On Procedure Selection dialog box, select Extract or Import (Two Step Procedure) and click on Next.
  7. On Two Step Procedure dialog box, select Step 2: Import data into an Exchange Server Mailbox and click on Next.
  8. Now enter your Exchange Server name on the Destination Server page.
  9. On the Import Procedure tab, choose any one option of them: Copy: To make duplicate copies of data if they are already exist. Merge: To check for duplicate copies before copying the data again. Replace: To replace the duplicate data from the PST files.
  10. You can skip some folders by selecting only the desired ones from the Folders tab.
  11. You can also choose messages on basis of a date range from the Dates tab.
  12. Now enter the server name. And then click on Next.
  13. In the Mailbox Selection option of Microsoft Exchange Mailbox Merge Wizard, choose the desired to be imported.
  14. Now choose the desired option from the Locale Selection and click on Next.
  15. Click on Browse and select the folder that contains your PST files. Click on Next. Note: If you want to save the setting into ExMerge.ini file for later use, you can choose the “Save Settings” option.
  16. Click on Next. Once the process is successfully completed, click on Finish. Note: To know about the errors which were encountered during the merging process, you can check the ExMerge.log and ExMerge-(Thread[n]).log files.

Note: If apparently any thing goes wrong during the process, or your your PST files corrupts for any reason, you may try our effective PST File recovery Tool to recover the loss.

Also Read: Advance PST Splitter Tool from SysInfoTools

Also Read: Backup PST File of Microsoft Outlook

How to set the correct permissions? 

  • First create a Windows Security Group.
  • Add your current Windows account to this Windows Security Group. Note: Make sure that your Windows account must be having all the Exchange administrator privileges along with the administrator permissions which are required for mailbox merging on the Exchange Server.


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