How To Export Gmail Emails to PDF Manually?

A Brief Overview

Gmail is a handy email option. It allows users to communicate on the web easily for personal or business purposes. Gmail provides different feature options for managing emails but requires an Internet connection to work. Also, it is easily compatible with other email clients like Outlook, Thunderbird, Yahoo, etc., and allows to share data. However, it isn't entirely secure and some unexpected factors can cause data loss.

On the other hand, PDF is a file format to read, edit, view, and share documents. It is stored on the local system with (.pdf) extension. PDF stores information in an organized manner within the proper layout and has many advanced formatting options. It allows to store text, images, graphs, hyperlinks, and more. Also, it has a password encryption feature and can easily be printed. Thus, it is the best format for saving backup copies of messages.

Why Export Gmail Emails to PDF?

There are many benefits of converting Gmail emails to PDF format. Some significant reasons to do so, are as follows:

• PDF files are easily accessible and don’t take much of your storage space.
• It helps to sort out the cluttered mailbox and find crucial emails quickly.
• PDF files can be easily printed and are safe due to password protection.
• Also, PDF format is best for storing confidential emails or legal files.
• Moreover, PDFs can be archived and shared easily by any medium.

How to Export Gmail Mailbox to PDF?

There are different ways to save Gmail emails as PDFs on your system. Here, we will discuss manual methods and a professional tool for the migration process. You can explore all the ways and then choose one as per your requirement. We will ensure your query is solved accurately and your emails are transferred without any loss. Now, let’s move further to understand the detailed procedure for these methods.

Manually Export Gmail Emails to PDF Format

1. Sign in to the Gmail account from where you want to export Gmail emails.
   
2. Browse and open the email message that you need to convert into PDF.
3. Click the three dots icon in the email and select 'Print' from the list.
   
4. The Print dialog box appears. Choose the 'Save as PDF' option from the list.
   
5. Further, click More Settings to change any other formatting options.
6. Click the 'Save' button to convert Gmail emails to PDF file.
   
7. Set a location in your system to Save Gmail as PDF. Hit Save.
   

Note: With the help of the above procedure, users can only transfer Gmail emails to PDF one by one. It does not support bulk transfer. If the user wants to export in bulk, then they have to try a professional way to export Gmail emails.

Automated Tool To Export Gmail Emails To PDF

Gmail backup is a good option during data loss and SysInfo Gmail Backup Tool is the best backup solution. It allows you to backup all Gmail emails and documents at once. It’s a complete solution to download Gmail to PST, MSG, EML, EMLX, TXT, and many other formats. A user can also export Google emails, calendars, contacts, PPTs, etc. directly to Yahoo, Thunderbird, Outlook, and other email clients. Here, are some eminent features of this tool:

• Archive Google Drive Documents and free up Gmail server space.
• Widely Compatible with all the latest and earlier versions of Windows.
• Self-descriptive and Easy GUI with various filter options for your files.

Steps to Download Gmail as PDF

1. Launch the Gmail Backup Software in your system as an administrator.
2. Select Gmail (Backup Mails Only) and enter your credentials. Click Sign In.
   
3. Select the Gmail folders to download them as a backup and click Next.
   
4. Afterward, select File Format and choose PDF from the drop-down list.
   
5. Now, select the filters to apply to the resultant file and click Next.
   
6. Subsequently, click the Save Path button and choose the destination to save.
7. At last, click the Download button to initiate the conversion process.
   
8. Wait for the completion of the backup process. Once done, click OK. You can also download the export report.

Conclusion

In this blog, the user will find complete solutions to export Gmail emails to PDF files stepwise. We have explained an automated tool and manual method in detail. However, the manual way has its limitations. Therefore, for quick and secure transfer, use the Gmail Backup Tool. It will get rid of your problems related to Gmail Backup in just no time.