How To Migrate Yahoo Mail to Office 365 Account Easily?

Yahoo Mail vs. Office 365 - Differences

Why Migrate Yahoo Mail to Office 365?

Migration between email applications is very common these days. Users keep on switching from their current email application to a new one due to various reasons. Some such beneficial reasons for exporting to Office 365 are:

• Office 365 helps control the overall cost and gives financial flexibility.
• It allows you to work remotely, i.e. from anywhere on any device at any time.
• Office 365 has the smartest communication and collaboration tools.
• Also, it has built-in tools for attacks, malware protection, and anti-spam.
• The security features provided by Office 365 are highly reliable and robust.
• Moreover, Office 365 provides subscription-based payment options.

How to Migrate Yahoo Mailbox to Office 365 Account?

Well, there are two ways to do that: either try an easy manual method or use a professional solution. Both methods are good for the migration of Yahoo emails. However, the manual method may be tricky, if you are a novice user. Therefore, for quick and smooth export, you can directly opt for the expert tool. Let’s begin with the detailed step-by-step procedure for these methods.

Manual Method to Migrate Yahoo Mail to Office 365

There is no direct way to migrate Yahoo Mailbox. Therefore, we will use the Microsoft Outlook application to export email messages from Yahoo Mail to Office 365. Follow the steps below:

1. Firstly, sign in to your Yahoo Mail account. Click Profile Name > Account info.
2. Next, click the Account Security tab. Here, enable Allow apps that use less secure sign-in.
   
3. After that, you need to configure your Yahoo mail account with Microsoft.
4. Open Outlook. Click the File menu > Info > Add Account. This will open the Add Account window. Click Manual Setup or additional server types and then click Next to continue the process.
   
5. Now you need to choose your account type. Select POP or IMAP, and then click Next.
   
6. Enter the mail server settings for your Yahoo account. After that, click the More Settings button.
   
7. On the Internet Email Settings dialog box, click the Outgoing Server tab. Check the option My outgoing server (SMTP) requires authentication, and select Use the same settings as my incoming mail server.
   
8. Afterward, hit Advanced. Here do the following:
   • Enter 995 in the Incoming server (POP3) field.
   • Check the "This server requires an encrypted connection (SSL)" option.
   • Enter 465 in the Outgoing server (SMTP) field.
   • Select SSL next to the "Use the following type of encrypted connection" option.
   • Once you are done, click OK to save the changes.
     
9. Restart Microsoft Outlook. You can now see your Yahoo mailbox on the home screen. Click the Send/Receive All Folders.
   
10. Browse the default location of the Outlook data files to confirm whether the exported Yahoo mailbox is saved or not.
    

Furthermore, you need to export this newly created Outlook data file containing the Yahoo mailbox to the Office 365 account.

Refer to this article for the relevant information – Migrate PST to Office 365 Platform – An Easy DIY Tutorial.

Limitations of the Manual Method

• It takes a lot of time and is a complex and lengthy process.
• Also, the above manual trick can fail to work, resulting in data loss.
• Users need to repeat steps for multiple emails and accounts.

Automated Solution to Migrate Yahoo Mail to Office 365 Account

The SysInfo Yahoo Backup Tool automatically exports all your email messages from Yahoo Mail to Office 365. The manual method discussed above has a couple of drawbacks. In such a situation, you should consider using an expert application. This is one of the most recommended software applications to take Yahoo mail backup. It allows to export of single and multiple Yahoo account emails in different file formats and to email clients successfully. This tool has some additional advantageous features such as:

• Compatible with Windows 11, 10, and all its earlier versions.
• Provides filters to exclude duplicates and manage attachments.
• Allows bulk conversion without file size limitations or other restrictions.

Important Note:

The tool requires logging in to your Yahoo mail account. But you cannot use the password of your email account here. Instead, you must generate an app password to get access. For more information, see this article: How to Get Yahoo Mail Third-Party Access.

Steps to Transfer Yahoo Mail to Office 365

1. Run the tool as an administrator on your system.
2. Choose either Single Mode/ Batch Mode to migrate your Yahoo accounts
   
3. Next, provide your Yahoo account credentials and click the Login button.
   
4. Expand the tree hierarchy, select folders to migrate and click Next.
   
5. Further, select Email Client and choose Office 365 from the options list.
   
6. Now, choose the mode of authentication and click Next.
   
7. Furthermore, click Login and complete the browser authentication. (Ensure your Office 365 account is already logged in on the Web Browser beforehand)
8. Once authentication is complete, return to the tool and select user ID. Click Next.
   
9. Subsequently, choose the mailbox: Mailbox, Archive, or Public where you want to export your Yahoo emails. Click Next.
   
10. In addition, select the additional filters to apply to your output file.
11. At last, click Start Process to initiate the migration from Yahoo to Office 365.
    
12. Once the process is complete, hit OK and exit the software application.

Conclusion

This article focuses on how to migrate Yahoo Mail to Office 365 accounts. Two methods have been shared: the first one is a manual method and the second one is a professional solution. First, you should try the manual way. If it does not work, or you face difficulty, then you should use the professional Yahoo Backup Tool for ease.